COVID-19 Checklist
While every company will have its own unique responses to the COVID-19 pandemic, here are a few items to consider:
Attend to employee safety first
- Enact workplace rules for social distancing and work-at-home
- Enact job site work rules consistent with public health agency guidance
- Modify procedures which require in-person meetings
- Utilize distancing technologies to maintain working groups
- Monitor governmental announcements and directives and modify procedures and policies accordingly
Provide notices
- Notify upstream and downstream contracting parties of potential impacts (sample notices are provided on this webpage)
- Notify broker and evaluate potential insurance coverage, provide notices of claims where appropriate
- Notify sureties and provide them with your response plan and obtain their guidance
- Notify lenders and investors, but only after you are able to present a plan for managing the impacts
Take stock of where things stand
- Evaluate on-going projects and document progress to date
- Inventory materials on hand and secure them
- Review trade and administrative staffing
- Consider site security issues
- Gather and evaluate Contract Documents
- Gather insurance policies (contact your broker for this)
- Where does the project stand in terms of affected work rules, slowdowns, suspension or termination of the Project
Evaluate impacts
- Review the current project schedule and identify likely disrupted activities
- Review material and equipment needs and those that are likely to be affected by manufacturing and shipping delays
- Consider impacts due to trade shortages
- Identify likely material and equipment cost increase
Mitigate damages
- Devise and material and equipment strategy, including available substitutes and alternative suppliers
- Communicate with trade unions
- Plan for labor shortages
- Pursue insurance claims
- Follow contract provisions relating to Force Majeure events
- Evaluate new projects for appropriate contractual protections
- Force Majeure Clauses
- Price escalation clauses
- Trade shortages
- Communicate with customers and enlist their help in implementing risk mitigation plans
Document everything
- Impact of new work rules
- Social distancing impacts on productivity
- Travel and housing costs
- Technology costs
- Additional management time
- Material and equipment shortages
- Attempts to expedite or locate alternative supplies
- Requests for substitution
- Transportation and storage
- Management of rental equipment (attempts to return or negotiate lower stand-by rates)
- Site General Conditions costs
- Demobilization costs
- Remobilization costs
- Owned and rented support facilities (office trailers, etc.)
- Price increases
- Manufacturer releases
- Supplier pricing
- Alternate sources and techniques (e.g. mill run or warehouse structural steel)
- Schedule impacts, both precedent, and follow-on work
- Apply contract-specified schedule analysis techniques
- Involve scheduling consultants where necessary
- Identify the baseline schedule
- What-if studies
- Insurance and bond costs
- Legal, accounting and other professional service fees






